For private clinics
A clinic-branded questionnaire your patients complete at home. A structured pre-consult brief your clinicians can read in two minutes — priorities, safety prompts, supplement and medication context, lifestyle signals, lab prompts, and the full answer record.
Built first with functional and integrative practices. The same intake and report structure extends to menopause, metabolic, longevity, private GP, and sleep and fatigue pathways.
Sample clinician brief
A worked example of a functional health new-patient brief: summary, timeline, safety prompts, supplement inventory, lifestyle signals, lab prompts, and a suggested first-consult agenda. Demo only — no real patient data.
The problem
High-value consultations depend on context the patient already has — symptoms, timeline, current medications and supplements, sleep, stress, food patterns, prior labs, family history, what’s already been tried. Most clinics still collect that on a PDF or generic form and then read it cold. Almavivo turns the same answers into a brief written for the clinician, not the filing cabinet.
What patients complete
What clinicians receive
Why Almavivo
Generic form tools collect fields. Almavivo designs the clinic’s intake pathway, applies the same evidence-tiered logic that powers the public engine, and renders the result as a clinician-facing brief — with conservative safety boundaries and a deterministic audit trail. The patient experience can be fully clinic-branded, mostly unbranded, or discreetly credited.
Clinical boundary
The brief is preparatory. It summarises, structures, and flags topics for clinician attention. It does not diagnose, prescribe, recommend medication changes, determine treatment suitability, calculate doses, check interactions, or replace clinician judgement.
Example pathways
Each pathway is a question set, a report template, and a small library of clinical safety prompts. Functional and integrative is where the engine maps most cleanly. The others adapt the same structure.
First-fit pathway
Broad history-taking for symptoms, sleep, stress, nutrition, supplements, labs, medication history, goals, and what the patient has already tried.
Specialist pathway
Symptom clusters, timeline, HRT status, bleeding history, migraine, family history, contraindication prompts, sleep, mood, and patient questions.
Adjacent pathway
Food pattern, weight history, energy, glucose, cholesterol, digestive symptoms, alcohol, protein, fibre, produce, and supplement context.
Optimisation pathway
Goals, risk priorities, labs, supplements, sleep, exercise, nutrition, stress, alcohol, and evidence-labelled discussion prompts.
Private GP pathway
Annual reviews, executive health checks, family history, medication and supplement list, screening prompts, recent labs, and appointment questions.
Sleep and fatigue pathway
Sleep schedule, restedness, fatigue pattern, shift work, caffeine, alcohol, stress load, recovery practices, and clinician red-flag prompts.
Data posture
Almavivo’s consumer product is local-first. A clinic intake is different because the purpose is to send patient answers to a clinic. The default model is for those answers to travel from the patient to the clinic without Almavivo handling them in between.
This is a product-design posture, not a legal conclusion. Health data is special category data under UK GDPR, and Almavivo’s role depends on the actual data flow, hosting, maintenance, support access, logs, and contract structure.
Pilot
In thirty days, one of your current intake flows — the PDF, the Typeform, the email back-and-forth — is replaced with a clinic-branded questionnaire and a clinician-facing brief built around the pathway you choose first. Two review rounds, one month of live submissions, post-pilot review with the clinicians who actually used it.
Pricing is per build and depends on pathway scope, branding depth, and delivery model. Pilot, standard, and bespoke tiers; the discovery call is the right place to scope it.
Delivery models
Three delivery models, in order of how much of that path Almavivo touches.
Default
The patient completes the intake in the browser, reviews the generated package, and sends it from their own device to the clinic's preselected email address, secure inbox, or CRM intake address. Almavivo does not receive, store, or transmit the submitted answers in this workflow.
Clinic-owned
The clinic provides or controls the delivery layer — SendGrid, SMTP, CRM endpoint, secure inbox, or hosting. Almavivo supplies and maintains the questionnaire and report build. Legal review is still needed; maintenance, logs, support access, telemetry, backups, or infrastructure access can create processing exposure.
On request
Almavivo operates secure submission and reporting under a formal data-processing, security, retention, audit, deletion, and breach process. Suited to clinics that explicitly need a managed compliance layer.
The first conversation
The most useful first call is a walk through your current intake, what clinicians wish they knew before the appointment, and where patient answers currently get lost.
Email [email protected] with your clinic type, current intake format, and the pathway you would want to improve first.
FAQ
No. Form builders collect fields. Almavivo designs the intake pathway and structures the answers into a clinician-facing brief.
Not by default. The product is clinician-facing. Patients complete the intake and submit it to the clinic. The brief supports consultation preparation; it does not replace the consultation.
Yes. The default posture is clinic-branded or mostly unbranded from the patient's perspective. A discreet powered-by-Almavivo line can be included where commercially agreed.
That is the default design. The cleanest model is patient-device direct send or clinic-controlled infrastructure. Legal and data-protection review is still needed for each deployment, especially if Almavivo maintains code, has support access, or touches logs or infrastructure.
We do not market the product with a blanket compliance claim. The answer depends on deployment, jurisdiction, data flow, contracts, hosting, and clinic obligations. The product is designed to minimise unnecessary Almavivo handling of patient data and to support review with legal or data-protection advisers.
No. The report summarises, structures, and flags topics for clinician attention. It does not diagnose, prescribe, determine treatment suitability, calculate doses, check interactions, or replace clinician judgement.
Related
Looking to recommend the public Almavivo tools to your patients, or use the printed Reference and Analysis sheets in your own consultations? That sits on a different page.